2004 Libertarian Party of Texas
Convention/Conference
College Station, TX
June 11 - 13, 2004

Financial ReportAttendance Report
DelegatesPhotographs
Special Thanks

FINANCIAL REPORT

INCOME:

Registration fees .....$8014
Sponsorships...........$ 523 [reception & hospitality suite]
Vendor Booths....... $ 830
Fundraiser.............. $ 369
-------------------- $9736 TOTAL INCOME


EXPENSES:
Hotel (meeting rooms/food)... $6753 [$6301-Conference + $452-Convention]
Registration supplies...............$ 147
Printing & photocopies*.........$ 779* [$504-Conference + $275-Convention]
Postage**..............................$ 75
------------------------------ $7754 TOTAL EXPENSES

NET PROFIT for 2004 Conference/Convention ....... $1982

*Includes $250 [estimated] for printing of brochure inserted in Lone Star Liberty.
**Note: Conference brochure was included in the April issue of Lone Star Liberty. This saved about $1000 in postage.
*************************************************************************************************************
How expenses were paid:
Below amounts were paid directly by LPT bank account (Bob Lockhart, treasurer):
$194 -- Sherry Garland out-of-pocket expenses (Bill # 1 -- 4-27-04)
$275 -- Barbara Cunningham - out of pocket expenses (6-11-04)
$250 -- printing of conference brochure (estimated amount) - April, 2004
........$719 Paid directly by LPT Account

Below amounts were paid by 2004 Conference Bank Account (set up at First Bank of Snook, College Station, TX):
$4,000.00....Hilton Hotel
2,764.00.....Chris Williams reimbursement for hotel expenses put on his credit card
282.00........Sherry Garland reimbursement (Bill #2 - 6-15-04)
.......$6,956.00 Paid by 2004 Conference Bank Account in College Station

Below amount was paid in cash to Hilton Hotel (money taken from cash box at registration desk):
........$ 79.00.... Hilton Hotel (one speaker's hotel room)

........$7754 - Total Expenses Paid Out (as of 6-28-04):

$1396.89 remaining in 2004Conference Bank Account as of 6-28-04
+ 935.00 Credit charge funds put in LPT bank account
+ 369.00 Fundraiser funds put in LPT bank account
- 719.00 (expenses LPT paid directly from LPT bank account)
$1981.89 Total profit from conference

Note: Brazos Co. LP sponsored the reception ($363) and a local member, Bruce Pugh, sponsored the hospitality suite ($160). Chris Jagge has not turned in his bill for phone charges (about $20), but he said he may just count it as a donation.


BREAKDOWN OF EXPENSES

-----CONFERENCE EXPENSES:
$5063 -- Meal Events
...............Sat. Breakfast $ 751.39
...............Sat. Lunch $1667.63
...............Sat Banquet $2054.34
...............Sun. Breakfast $ 590.81
$363 -- Reception
$160 -- Hospitality suite rental
$636 -- Meeting room rentals & AV (Ballrooms 5/6/7)
$ 79 -- 1 speaker hotel room (Clay Conrad)
$476 -- Sherry Garland (printing, name badges, photocopies, stamps, folders, supplies)
$250 -- printing of conference brochure included in April issue of Lone Star Liberty newsletter
.....$7027 Total Conference Expenses

-----CONVENTION EXPENSES:
$452 convention room rental & AV (Brazos Amphitheater)
$275 Barbara Cunningham (convention hand-outs)
.....$727 Total Convention Expenses

Note: Sherry Garland provided the following free of charge:
--Centerpieces and floral arrangement
--10 gift baskets for speakers
--Decorations for reception, registration desk & exhibit hall
--Food, ice, soft drinks for hospitality suite
Barbara Cunningham provided beer & ice for hospitality suite (and others took up a collection for more beer)

Liberty Store & Raffle Table:
Items on the Raffle Table were provided as donations from Sherry & Clyde Garland from their "garage sale" stash. Kris Overstreet also donated one T-shirt and one bumper sticker. A few smaller items (about $19 worth) were purchased specifically for the Raffle Table. Items at the Liberty Store were donated or purchased by Sherry Garland specifically to sale at the store (largest expense was Libertarian Party of Texas T-shirts).

Raffle table gross income $59 (-$19 for cost of goods sold) = $40 net profit -- this paid for the wine & ice for the hospitality room

Liberty Store $325 gross (-$240 cost of goods sold [most of this cost was T-shirts]) = $85 net profit -- this paid for two cakes for reception ($36) and for most food & soft drinks for the hospitality suite

Items stolen from the exhibit area: [apparently some people thought that all items displayed on tables were up for grabs!]
1 bottle of Messina Hof wine
2 Libertarian Party of Texas t-shirts from Liberty store
1 Brazos County LP t-shirt from display area
1 MeMa's praline from display area
1 flag from raffle table
misc. trinkets

ATTENDANCE STATISTICS

Attendance Breakdown:
57 Full package [40 earlybird + 17 at door]
1 Meals Only Package
9 Workshops only [2 earlybird; 7 at door]
22 Lunch or Banquet or Breakfast only (7 earlybird; 15 at door)
89 Total - Paying Registrants
+11 Speakers [each received a Full Package Deal; one opted for hotel room instead]
+ 4 vendors only (these didn't pay for meals; vendors who paid for meals are included in previous figure)
+ 8 delegates only (attended convention only; didn't buy meals or workshops)
+ 4 non-paying guests (estimate -- these are the ones I know of for sure; there may have been more)
116 -- Total # of people who are accounted for (signed up at registration table)

Earlybird vs. At-the-Door Registration
[Does not include 11 speakers or any non-paying people]
Earlybird: .......................................At the door:
40 Full Package* ...........................17 Full Package
2 Workshop Only ...........................7 Workshop only
4 Luncheon only ...........................17 Luncheon only
6 Banquet only ...............................7 Banquet only
.......................................................1 Meals only
.......................................................2 Breakfast only
* Six of this number paid late fee of $125.

Meal Event Attendance:
Clyde Garland tried to keep track of people at each meal, but these may be off a little. The strange thing is that at the luncheon there are ten more people in attendance than people who actually paid. It's a mystery who they were or how they got past the door bouncers who checked every name tag.

Meal Events:
Note: Hotel Contract requires you pay to for your
estimated # of meals, unless more are served, then you
pay actual #.

Reception: [Reception was free for all -- no charge]
Sat. breakfast:
Sat. luncheon:
Sat. banquet:
Sun. breakfast:

Note: Speakers received Full Package Deals;
they are included in above #s even though
they did not actually "pay." It may appear that we
lost on meals, but in fact we made a profit on
meal events because we charged more than the meals cost.

Hotel Rooms Booked: Since this was well below the
number we contracted for, the Hilton did not give us any discounts on facilities.
Friday night -- 31 rooms booked
Sat. night -- 36 rooms booked

# Attending



74
68
102
80
45
# who paid




Free to all 69
92
83
69
# billed for



Food only
72
102
96
56
our estimate



70
72
96
96
56

Attendance by County
(Includes everyone, not just delegates)

Bell 4
Bexar 3
Brazoria 4
Brazos 16
Bosque 1
Burleson 1
Cameron 1
Dallas 6
Denton 3 (1 did not sign in, but was seen there)
Grayson 1
Harris 10 + 2 children
Lubbock 2
Madison 2
Medina 1
Montgomery 3 +1 child
Polk 1
Robertson 1
Travis 24
Walker 2
Washington 2
Wilson 2

Speakers:
Brazoria 1 + 1 guest
Brazos 3 + 1 guest
Harris 2
Medina 1 + 1 guest
Swisher 1
Travis 2 + 1 guest

CVB Booths:
Lubbock 1
Tyler 1
Wichita Falls 1

Other States:
Arizona 1 (George Squyres, LPN rep)
Michigan 2 (Fred Collins & Barbara Goushaw)

DELEGATE LIST

*The following people signed in. There may have been others present, but if they did not stop by the registration desk, I do not have a record of their attendance.

Bell County (3)
...Gordon Mobley
...Bill Oliver
...Christy Wade
Bexar County (3)
...James Holland
...Mary Holland
...JoAnn Thabet
Brazoria County (2)
...Royce Mitchell
...Susie Mitchell
Brazos County (14)
...Helen Boyce
...Clyde Garland
...Sherry Garland
...Dan Graalum
...Mike Gutowski
...Christopher Jagge
...Scott Montgomery
...Bruce Pugh
...Steve Storey
...Ed Valenta
...Sue Valenta
...Jerri VanBeek
...Jim VanBeek
...Doug Young
Burleson County (1)
...Barbara Cunningham
Burnet County (1)
...Jon Roland
Cameron County (1)
...Jerry Drye
Dallas County (3)
...Kendall Beerwinkle
...Marshall Beerwinkle
...John Gonzalez
Denton County (2)* see note
...David Croft
...James Gholston
Harris County (8)
...Laura Coker-Garcia
...Jeff Daiell
...Anthony Garcia
...Monica Granger
...Bob Lockhart
...Tom Maxton
...Tom Morrison
...Drew Parks
...Richard Phillips
...Chris Williams
...Patty Williams
Lubbock County (2)
...David DeLamar
...Chip Peterson
Medina County (2)
...Kathryn Graham
...Raymond Jagge
Montgomery County (3)
...Gil Guillory
...Jacqueline Stevenson
...Ross Stevenson
Polk County (1)
...Kris Overstreet
Travis County (21)
...Celeste Adams
...Steve Adams
...Jon Airheart
...Wes Benedict
...Victor Bozzo
...Mike Burris
...Art DiBianco
...Pat Dixon
...Rebecca Duke
...Dan Eisler
...David Fried
...Rob Fritsche
...Rock Howard
...Gary Johnson
...Rick McGinnis
...Geoffrey Neale
...Nancy Neale
...Robert Ruliffson
...Richard Walker
...Virginia Walker
...Ben Woosley
Washington County (1)
...Roy Wright

**The following people booked hotel rooms, but I have no record of them signing in at registration desk:
...David Rostcheck (Denton County)*
...Gwen Pryor -- ??? unknown county (or hotel made a mistake about her being with the Libertarian Party conference)

PHOTOGRAPHS

Photographs taken by Barbara Cunningham (Conference Photographer), Sherry Garland, and John Hall

balloons Jerri Roemer
.....Bruce Pugh and Steve Storey blowing up balloons ................................................................Jerri Roemer decorating Exhibit Hall
P6110015 P6110007
.....Jeff Frazee, Ed Valenta & Bruce Pugh strategerizing...............................................Clyde Garland ready to welcome LPT delegates.P6110004 OPH-3
.... ..Sherry Garland setting up the raffle table ...........................................................Clyde Garland's OPH booth added color to the Exhibit Hall
P6110008 P6110009
.....The Liberty Store raised funds to help pay for reception ..................................................The Raffle Table raised funds for hospitality suite
P6110003 P6110006
...........Helen Boyce ready to register Libertarians......................................................................Kris Overstreet has no money for gas to get home.
P6110020 P6110021
.....The conference kicked off Friday night with a reception......................................................... Seventy-five people attended the reception.
P6110022 P6110025
"Give me that piece of cake or I'll shoot ," says Kathryn Graham................................................ Jeff Daiell spreads his words of wisdom.

P6120039 P6110013
Speaker Gil Guillory set up a table for the Von Mises Institute.............................................Kris Overstreet sold T-shirts for Polk County
P6120040 P6110011
..."Will you take Liberty Dollars?" asks Arlo Pignotti of Austin...............................................A map of Texas Counties with LP Chairs
P6120041 P6110010
....Wichita Falls CVB rep Nancy Todd at her booth..........................................................OPH Booth --Political Quiz results from past events
P6120038 P6120026
........John Hall watched the Liberty Store -- Thank you, John..............................Brazos volunteers Bruce Pugh & Clyde Garland look lost
P6110017 P6110019
.........Booth for Sherry Garland, Children's Author................................................Geoff & Nancy Neale arrive from Austin on Friday evening
P6120044 P6120030 .......Saturday morning breakfast speaker, Kathryn Graham .......................................................Scarfing down those scrambled eggs P6120036 P6120032
................................More orange juice, please..............................................................Sherry Garland receives a bouquet of flowers as thanks.
P6120027 P6110018
......Bruce Pugh of Brazos LP and new LPT Chair, Pat Dixon............................................."$5 for a snack pack!! You've got to be kidding!!"
P6120048 P6120047
.....Outgoing LPT Chair, David DeLamar gives farewell........................................Laura Coker-Garcia (center), newly elected LPT Secretary
P6120051 P6120052
.................Convention business continues ...................................and continues...................................................and continues until lunch time.
chris1 Pat Dixon
Christopher Jagge greets Congressman Ron Paul before luncheon..........................Pat Dixon praises top Ballot Drive contributors & petitioners
P6120056 P6120059
....Richard & Virginia Walker sit at Ron Paul's table with top Ballot petitioners and contributers such as Wes Benedict & Rick McGinnis
P6120058 P6120064
A round of applause for another top petitioner, Clyde Garland..........................Christopher Jagge introduces Honorable Congressman Ron Paul
P6120065 MVC-015F
.....Congressman Ron Paul, Libertarian hero, keeps us smiling.............................................................and gives us inspiration
Ron Paul-1 ron Paul-2
......................Congressman Ron Paul answering questions.......................................................Enthralled with Ron Paul's speech
P6120067 chris2
....Bob Lockhart, past LPT Treasurer - -- we'll miss you, Bob!!...........................Karen Hall, workshop speaker, had standing room only audience.
P6120049 P6110016
.......Meanwhile, back at the Convention .......serious business...................................."This conference is for the dogs!!" barks Cocoa Beerwinkle
P6120071 P6120070
......Wait a minute! Did the Fourth of July come early?.................................................Banquet tables all decked out in red-white-and-blue

P6120074 chris4
.....The red-white-&-blue fairy gets caught putting out decorations...............................Chris Jagge greets banquet speaker, Michael Badnarik
chris3 P6120076
....Geoffrey Neale, Past LP National Chair, hosts the banquet.........................LP Pres. Candidate, Michael Badnarik, waiting to give his speech
MVC-003F P6120080
..................Michael Badnarik rallies the troops...................................................and Barbara Goushaw raises money for the Badnarik campaign.
MVC-001F MVC-002F
.............All dressed up for Saturday night banquet....................................................................At the banquet, eating chicken, of course.
MVC-004F MVC-005F
The hospitality suite was a big hit before & after the banquet........................................................Hospitality suite was hopping
MVC-006F P6130081
.............................Fans listen to Michael Badnarik......................................................Sunday breakfast speaker, Clay Conrad, talks about FIJA

SPECIAL THANKS

Special Thanks to all the Speakers who presented free of charge, even paying their own transportation:
Congressman Ron Paul --Luncheon Speaker
Michael Badnarik -- Banquet Speaker
Geoffrey Neale --Banquet Host
Kathryn Graham -- Breakfast Speaker
Clay Conrad -- Breakfast Speaker
Alan Bean-- Workshop Presenter
Clyde Garland--Workshop Presenter
Gil Guillory--Workshop Presenter
Karen Hall--Workshop Presenter
Michael Sullivan--Workshop Presenter
Douglas Young--Workshop Presenter
Fred Collins & Barbara Goushaw--Fundraisers

Brazos Valley area LP Volunteers:
Christopher Jagge, Chair of Conference Committee
Sherry Garland, Assistant Chair
Clyde Garland, Assistant to the Assistant
Bruce Pugh -- sponsor of Hospitality Suite, door bouncer, and helped set up Exhibit Hall
Steve Storey -- another door bouncer and helped set up Exhibit Hall
Jerri & John Roemer-- Decorated reception, helped set up Exhibit Hall, workshop monitors, helped with Liberty store
Helen Boyce-- Registration, decorating, set up Liberty Store, and all-around do everything
Barbara Cunningham -- credentials checker at registration & official conference photographer
John Hall -- watched Liberty Store most of the time & helped with reception sign in
Jim VanBeek -- helped set up of Exhibit Hall
Scott Montgomery -- helped set up of Exhibit Hall
Dan Graalum -- helped set up of Exhibit Hall
Mike Gutowski -- helped set up of Exhibit Hall
Jeff Frazee -- helped with media coverage (KEOS Radio)
Sue Ann Valenta--helped watch Liberty Store on Saturday morning
Ed Valenta -- helped set up Exhibit Hall
Jerri VanBeek -- had to work most of the time, but lent moral support

Special Thanks to the vendors who set up booths in the Exhibit Hall:
Lubbock CVB
Tyler CVB
Wichita Falls CVB
Sherry Garland, Children's Author
The Liberty Dollar of Austin (Arlo Pignotti)
Libertarian Kidz (Gaby Coker-Garcia)
Rick McGinnis Enterprises
Polk County LP (Kris Overstreet)
Von Mises Institute (Gil Guillory)

Special Thanks to all the libertarian Organizations who sent free informational materials:
National Taxpayers Union
FIJA (Fully Informed Jury Association)
Separation of School & State (Marshall Fritz)
Second Amendment Association
Gun Owners of America


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